You combine experience in office management with a positive attitude. You're dedicated, have an eye for detail, and can effectively balance multiple priorities, including handling urgent matters, quickly and calmly. If that describes you, we invite you to apply for the job of Assistant Facilities Manager at two beautiful residential adolescent treatment centers. In this role, you will:

• Expand your skills and experience. You can add facility management skills and industry experience to your resume if you don't already have them. You'll learn about safety inspections, Title 22 and more.
• Make your mark on a strong, tight-knit team and on operations through your performance and ideas for improvements. 
• Work at two attractive facilities in beautiful, resort-like settings.
• Enjoy work/life balance. This is a Monday-Friday, full-time role with some start-time flexibility.
• Earn competitive compensation, full benefits, and perks such as free chef-prepared meals, coffee, and snacks.

You'll divide your time between the two facilities, which are about 20 miles from one another, along a beautiful drive through the Malibu Hills. The compensation for this role is between $23 and $26/hour, depending on experience, and we offer comprehensive benefits.

Beachside Teen Treatment Center is a tranquil rehabilitation haven for adolescents struggling with addiction, substance abuse and co-occurring mental health disorders. This beautiful residential facility is based in Malibu, California, with panoramic views of the Pacific Ocean. At Hillcrest Adolescent Treatment Center, our mission is to provide healing resources for adolescents battling substance abuse with co-occurring mental health disorders. Hillcrest's rustic but elegant homestead is set in the lush foothills of Agoura Hills. This rural estate is both private and peaceful, making it an ideal enclave for rehabilitation and healing.

Beachside and Hillcrest are part of Centered Health, which operates a diverse network of behavioral health treatment centers ensuring that clients receive individualized comprehensive care in the most appropriate setting. Our goal is to value the skills each person brings to the team and provide an environment that embraces diversity and rewards imagination and service delivery.

Pictured: Hillcrest's residential facility is comprised of grand rooms that are flooded with natural light, softened with carpets and plush furnishings and warmed by stone fireplaces.

To be a good fit for the Assistant Facilities Manager opportunity, you will have:

• A high school diploma or equivalent.
• 1+ year of office management experience including answering phones, responding to emails, greeting clients, creating employee schedules, setting appointments, etc.
• First aid and CPR certification.
• A current California driver's license, insurable driving record; and reached age 21 to occasionally drive a company van. 
• Basic computer skills: word processing, spreadsheets, calendar, slide presentations, email, internet, etc.
• Excellent verbal and written communication skills.
• A detail orientation, analytical skills and a precise, meticulous approach, along with strong organizational skills and the ability to multitask.
• Excellent customer service skills.
• The ability to lift and carry objects and parcels that weigh up to 25 pounds.

Pictured: Hillcrest’s rustic but elegant homestead is set in the lush foothills of Agoura Hills. This rural estate is both private and peaceful, making it an ideal enclave for rehabilitation and healing.

Under the direction of the Facilities Manager, you will support the facilities by ensuring required documentation and financials are complete, all supplies are stocked, lunch/dinner are properly facilitated, and all client needs are met. You will assist with the oversight of two locations to make sure the facilities are maintained, their functions are running smoothly, and they are always in excellent condition. Every day is different and requires an Assistant Facilities Manager who can easily move with changing priorities while remaining calm and upbeat. 

Specific duties will include:

• Assuming responsibility for cross referencing invoices for independent contractors and ensuring that their billable services were rendered and were satisfactory prior to approving the invoice for payment and sending it to accounting.
• Assuming responsibility for billing providers for self-care appointments that were rendered. All invoices for independent contractors need to have accompanying photos to show the work that was completed.
• Balancing petty cash weekly and ensuring adequate funds for outings.
• Paying all house-related bills in a timely manner to ensure all accounts are current and service continues (SoCal Gas, SoCal Edison, cable, internet, water/sewer/trash, etc.).
• Ensuring that both facilities have adequate stock but are never overstocked.
• Assuming responsibility for cost analysis to ensure that supplies are being purchased from the best source for pricing/quality. This will include completing monthly credit card report with GL categories and receipts.
• Maintaining clear communication with the Facilities Manager, Administrator, Executive Director, Program Directors, Clinical Team, and Regional Property Manager, in addition to the on-site support staff. You will be required to communicate with the Accounting Department located at our business office.
• Planning Saturday outings and prepping the correct amount of petty cash for the outing.
• Assuming responsibility for ensuring that employee files are complete, in conjunction with the HR team located at the business office. You'll communicate frequently with HR when new hires are set to onboard.
• Ensuring facility maintenance and upkeep, including:
  • Walking the grounds and checking the house daily; working with the housekeeper; ensuring the facility is well-maintained and always "photo ready." Working with vendors on repairs and maintenance; handling pressing issues with urgency.
  • Managing regulatory compliance issues (setting up safety inspections, checking fire extinguishers, alarms, and locks, and meeting Title 22 requirements).
• Answering phones and emails. Clearly communicating with the staff and other internal stakeholders.
• Ensuring a company van is maintained and serviced and is always in good working order.
• Being friendly and professional with our adolescent clients, while understanding boundaries.

You will be stationary at least 50% of the time as you complete computer and other office work. You also will move about the facility daily, inside and outside, including walking the grounds, going up and down stairs and interacting with employees and clients.

Pictured: Clients can enjoy chef-created meals both indoors and out. You will also receive lunch and dinner each day.